Preservation Committee Meeting: February 21, 2025

Conference Call / Zoom

Members attending:

• Liz Bloodworth, Illinois Wesleyan University
• Patti Gibbons, University of Chicago
• Stephanie Gowler, Northwestern University
• Gabriel Hamer, Newberry Library
• Bonnie Parr, Abraham Lincoln Presidential Library and Museum
• Shelby Strommer, University of Illinois Urbana-Champaign, chair

Members absent:

• Diane Fagen, Rockford University
• Heidi Marshall, Columbia College Chicago
• Bradley Wiles, Northern Illinois University

CARLI Staff attending:

• Nicole Swanson

Tasks Assigned

• Minutes taken by Patti Gibbons.
• March Preservation Tip: Gabriel (preservation crafts)
• April Preservation Tip: Liz (collection care in academic libraries)
• May Preservation Tip: Stephanie (exhibits and loans)
• The Committee will discuss rescheduling the October article when it hears back from the author.
• CARLI to send reminder to complete Preservation Survey on 2/24/25. If fewer than 50 responses received by 2/28/25, CARLI will extend survey by one week. If 50 or more responses received by 2/28/25, CARLI closes the survey as planned on March 3, 2025.
• Preservation Crafts webinar: Shelby and Gabriel to finalize title and event description, and CARLI to send out save the date announcement.
• CARLI to check with Brad about the AI session for the InterPARES Trust at AI Symposium April 15, 2025
• CARLI to confirm IFSI burn session activity schedule and lunch.
• Shelby to confirm materials available to burn during IFSI session.

Decisions

• At March meeting, discuss how to review and assess the data from the 2025 Preservation Survey.
• At March meeting, further discussion of possible digitization sessions to suggest for FVCL and CARLI summer programming.

Announcements

• Member Announcements:
  • Bonnie Parr (Abraham Lincoln Presidential Library and Museum) - Shared that former committee member Jade Kastel is leaving her position at ALPLM to become the Deputy Director at the Illinois State Library in Springfield
• CARLI Announcements: None

Discussion

• Link checking: no updates this month.
• The Preservation Survey 2025 went to library deans and directors and closes on March 3, 2025. CARLI will send reminder to complete the survey the week of 2/24/25. If there are fewer than 50 responses by 2/28/25, CARLI will extend the survey by a week. To date, there are 36 responses with a double response from an institution.
• Upcoming Preservation Crafts Webinar on April 9, 2025 at 10 a.m., will be led by Gabriel and Shelby. Need to finalize title, event description, and then send out a save the date announcement.
• InterPARES Trust at AI Symposium April 15, 2025, CARLI to double check with Brad on the AI Session.
• Ask an Expert event on May 1, 2025 at 10: Bonnie, Gabriel, Shelby, and Patti plan on attending.
• IFSI Burn Simulation and Recovery on June 9, 2025 will be led by Jennifer Teper and Shelby. CARLI to confirm the times and individual sessions. Shelby will check with Jennifer on what is available to burn and if shelves are needed. Shelby volunteered to be the point person for material donations and the group discussed burning a variety of materials such as microfilm, plastics, media, and different types of object labels. CARLI to confirm if they will provide lunch. CARLI confirming if the training activities will include hands on fire extinguisher training. Initially, registration will be limited to 1-2 people per CARLI institution and then if space allows CARLI will open registration wider if there is a low initial turnout.
• FVCL and CARLI’s summer digitization series will be on Wednesdays at 1 pm in June and July (skipping 6/18 and 6/25) and the group discussed potential ideas, with a top idea being a panel discussing aspects of digitization activities relating to online exhibits
• Digital POWRR on hold to fall 2025.

Next Meeting Dates and Deadlines

The next Preservation Committee meeting will be March 21 at 1:00 – 2:00 p.m.

Future Committee Meeting Dates:
March 21, 2025, minutes taker: Stephanie Gowler
April 18, 2025, minutes taker: Gabriel Hamer
May 16, 2025, minutes taker: Heidi Marshall
June 20, 2025, minutes taker: TBD