Preservation Committee Meeting: March 21, 2025

Conference Call / Zoom

Members attending:

• Liz Bloodworth, Illinois Wesleyan University
• Patti Gibbons, University of Chicago
• Stephanie Gowler, Northwestern University
• Gabriel Hamer, Newberry Library
• Heidi Marshall, Columbia College Chicago
• Bonnie Parr, Abraham Lincoln Presidential Library and Museum, co-chair

Members absent:

• Shelby Strommer, University of Illinois Urbana-Champaign, co-chair
• Bradley Wiles, Northern Illinois University

CARLI Staff attending:

• Elizabeth Clarage
• Nicole Swanson

Tasks Assigned

• Minutes taken by Stephanie Gowler.
• April Preservation Tip: Liz

Decisions

• February minutes corrected and approved.

Announcements

• Member Announcements:
  • Heidi Marshall (Columbia College Chicago): We announce the appointment of Dr. Shantay N. Bolton as Columbia College Chicago’s eleventh president and chief executive officer.
  • Bonnie Parr (Abraham Lincoln Presidential Library and Museum): The former ALPLM Library Director and current Illinois State Library Deputy Director, Jade Kastel, is giving her doctoral recital on March 29 at UIUC’s Smith Memorial Hall.
• CARLI Announcements:
  • Diane Fagen is no longer on the committee. Will plan to fill the open position on committee during the next volunteer cycle.
  • The volunteer cycle is open. There is typically only one person per institution on the committee at a time. Volunteer applications are due May 2: https://www.carli.illinois.edu/call-carli-committee-volunteers-1
  • ACRL Road Show on Assessment will be held June 5. There is a fee involved.
  • An in-person, hands-on archival processing workshop will be held June 6.
  • The Board approved the Archives Task Force request to become a committee; there is now an Archives Committee as of July 1.
  • The Archives Task Force is hosting a two-day webinar on Building Digital Archives, May 14-15, 1-4 p.m. Registration is coming soon.

Discussion

• Monthly Preservation Topics:
  • Upcoming: April - Liz, May – Stephanie
  • October Article: The committee agreed to skip the October article rather than rescheduling it.
• Link checking: no updates this month.
• Upcoming programming:
  • Preservation Crafts webinar, April 9
    • Gabriel and Shelby are working on video demos and slides.
    • Over 30 people have registered so far.
  • AI Symposium, April 15
    • 246 people have registered so far; the Zoom room can only hold 300, so if needed, registrations will be capped at that limit.
    • The session will be recorded, and you don’t have to register to get the link.
  • Ask an Expert, May 1
    • Be sure to register if you plan to be one of the experts on the call.
    • Tips from last time:
      • Helpful to have links ready to grab and pop in chat.
      • There were multiple questions about AV Preservation.
  • Burn Simulation and Recovery Workshop
    • Bonnie asked if we have a “save the date” yet. Elizabeth responded that David has confirmed the date, CARLI is working on getting contract signed and confirmation of agenda.
    • CARLI will work with surplus for shelving units for the burn activity.
    • Committee members should contact Shelby to find out how to donate materials to be used in the burn.
    • Patti requested that we try to find a metal file cabinet to see how fire protective they can be.
    • Many people on the committee indicated that they have materials to donate.
    • Religious materials cannot be part of the burn. We can discuss other types of materials we don’t want to burn.
• Brainstorming ideas for 3 sessions for summer digitization series
  • Bonnie: In discussions with colleagues about presenting on AV project proposal related to online exhibit “Picturing Lincoln.”
  • Gabriel: In discussions with colleague about possible presentation.
  • Liz and her colleague (digital scholarship librarian) are willing to present on their current project related to digitization of 3D models using low-cost mobile app; they have availability in July.
  • Possible dates, lengths of program – let Nicole know
  • One topic that came up with the series was accessibility. If anyone has ideas about this topic, there was interest.
• Other programming ideas:
  • Program proposed by Shelby, student presenting on digital project and metadata – either standalone or part of summer digi series. Bonnie will follow up with Shelby about this.
  • Illinois Digital Newspaper Collection – specifically for CARLI members; Bonnie will follow up with Shelby.
• Preservation Survey Results:
  • 70 total institutions responded. That is a higher response rate than the last survey.
  • Committee members agreed to review the results in advance of the April meeting and be prepared to discuss.

Next Meeting Dates and Deadlines

The next Preservation Committee meeting will be April 18 at 1:00 – 2:00 p.m.

Future Committee Meeting Dates:
April 18, 2025, minutes taker: Gabriel Hamer
May 16, 2025, minutes taker: Heidi Marshall
June 20, 2025, minutes taker: TBD